The HR Investigations Podcast

Episode Summary:In this episode, we break down the art and science of investigation interviews. Topics include:
Structuring interviews for complainants, witnesses, and the accused
Using open-ended questions and avoiding leading questions
Assessing credibility indicators
Documenting interviews accurately
Sample interview questions to guide your discussions
Key Takeaways:
Begin broad, then narrow to specifics.
Let silence work—it often prompts additional details.
Ask witnesses what they observed, not what they think.
Avoid leading questions to prevent bias.
Thorough, objective documentation is essential.Resources & Links:
2-Day How to Conduct Internal Investigations Workshop: June 23–24, 11 AM – 5 PM ETEarly-bird perks:
Author-signed book
Supplemental Toolkit
RPC Canvas Tote “Swag Bag"
$100 off Registration
Certified HR Investigator Badge
10% group discount for 3+ attendeesRegister Here
Natalie Ivey, MBA, SPHR, SHRM-SCPFounder & CEORPC Human Resources1616 Concierge Boulevard1st FloorDaytona Beach, FL 32117
Office: (800) 517-7129 Ext. 700
Natalie@rpchr.com
rpchr.com 

In this episode, we explore a tricky and sensitive area of Employee Relations: when complaints appear immediately after performance management or discipline. Sometimes employees file complaints not because of genuine misconduct, but as a defensive reaction to accountability. This episode dives into why it happens, how HR can respond objectively, and strategies to identify patterns while staying neutral.
What You’ll Learn in This Episode:
Why some employees file complaints right after receiving a performance warning or disciplinary action.
Common triggers that lead to defensive complaints, including PIPs, denied promotions, schedule changes, or termination risk.
HR’s role in evaluating complaints objectively, focusing on evidence, timelines, corroboration, and documentation.
How timeline analysis can reveal patterns and help HR navigate these situations.
Best practices for handling complaints in a neutral, structured way, and policies to address bad faith or fraudulent complaints.
Real-world insights from cases where performance feedback was unfair, and employees filed legitimate complaints afterward.
Key Takeaways:
Even if a complaint seems retaliatory, it must be assessed without bias.
Timeline analysis is one of HR’s most powerful tools in understanding the context of complaints.
A policy against bad faith complaints is essential—but actions must be supported by strong evidence to avoid retaliation risk.
HR professionals must remain neutral and let facts guide investigations, even when complaints follow disciplinary actions.
Resources & Upcoming Events:
2-Day How to Conduct Internal Investigations Workshop: June 23-24, 11 AM – 5 PM ETEarly-bird perks include:
Author-signed book
Supplemental Toolkit with templates and tools
$100 off regular registration
Certified HR Investigator badge
Canvas tote bag with RPC Human Resources swag
10% group discount for 3+ attendees
Register Here
Natalie Ivey, MBA, SPHR, SHRM-SCP
Founder & CEORPC Human Resources1616 Concierge Boulevard1st FloorDaytona Beach, FL 32117
Office: (800) 517-7129 Ext. 700

In this episode, we explore what happens when complaints appear immediately after performance feedback or disciplinary action. Learn why employees sometimes use complaints defensively, how HR can objectively evaluate these situations, and the importance of timeline analysis and structured investigations. We also cover best practices for handling potential bad-faith complaints while staying neutral and fact-focused.
Show Notes
Key Topics
The investigation intake process
Maintaining neutrality in early complaint handling
Proper documentation practices
Determining whether a complaint warrants investigation
Key Takeaways
✔ The first 24 hours set the tone for the entire investigation✔ Intake is about fact gathering, not judgment✔ Avoid statements that appear to side with either party✔ Document complaints in a centralized system
Resources & Upcoming Events:
2-Day How to Conduct Internal Investigations Certification Workshop: April 8-9, 11 AM – 5 PM ETEarly-bird perks include:
Author-signed book
Supplemental Toolkit with templates and tools
$100 off regular registration
Certified HR Investigator badge
Canvas tote bag with RPC Human Resources swag
10% group discount for 3+ attendees
Register Here
Subscribe & Connect
If you found this episode helpful, be sure to subscribe, rate, and share The HR Investigations Podcast with a colleague who handles employee relations or investigations.
New episodes drop regularly with practical guidance for HR professionals navigating complex workplace issues.
 

Episode Description: FMLA complaints rarely begin with bad intent—but they often end in costly investigations. In this episode, we explore how FMLA investigations actually start, the most common employer mistakes investigators see, real-world hypotheticals that show how cases unravel, and practical steps employers can take to reduce risk.
Key Topics Covered:
How employees raise FMLA violations
Interference vs. retaliation claims
Investigator red flags and common employer mistakes
How to conduct an internal FMLA investigation
Practical compliance and prevention tips
 
Ideal Audience:
HR professionals
In-house counsel
Business owners and executives
Anyone responsible for leave administration
Resources 
Upcoming Virtual Workshop:
How to Conduct Internal Investigations: A Practical Workshop for HR ProfessionalsApril 8-9, 202611:00 AM – 5:00 PM ETLive, 2-day virtual format
This hands-on workshop is designed for HR professionals who want practical tools—not theory. We cover intake, planning, interviews, documentation, credibility assessments, and investigation findings, with real-world scenarios throughout.
If you’re responsible for handling internal investigations—or advising leaders on discipline and terminations—this is exactly the type of issue we work through in my upcoming two-day virtual investigations workshop, How to Conduct Internal Investigations: A Practical Workshop for HR Professionals, happening April 8-9, 2026, from 11:00 to 5:00 ET.  Register early to take advantage of Premier Access Pricing and save $100 of the regular registration fee and get a complimentary author-signed copy of Natalie's book How to Conduct Internal Investigations: A Practical Guide for Human Resource Professionals and the comprehensive Supplementary Toolkit containing section quizzes, interview templates, sample witness statements, a sample investigation report, sample policies, and more. 
Register Here 
We focus on real situations and how to investigate them in a way that holds up under scrutiny.
And if you’re looking for a practical reference you can keep on your desk, my book, How to Conduct Internal Investigations: A Practical Guide for Human Resource Professionals, is available on Amazon and walks you through the investigation process step by step.
Subscribe & Connect
If you found this episode helpful, be sure to subscribe, rate, and share The HR Investigations Podcast with a colleague who handles employee relations or investigations.
New episodes drop regularly with practical guidance for HR professionals navigating complex workplace issues.
 
 

The HR Investigations Podcast
Episode Summary Bad documentation can destroy even the strongest investigation outcome. In this episode, we explore why documentation is the backbone of any HR investigation and exactly what makes attendance and discipline records defensible under scrutiny—from EEOC investigations to court depositions. We break down best practices, common credibility killers, real-world examples of good vs. bad documentation, and coaching tips to help managers and investigators get it right every time.
Key Takeaways
Documentation isn’t supplemental—it is the case.
Good documentation is timely, factual, objective, specific, and consistent.
Avoid subjective language (“lazy,” “bad attitude,” “always,” “never”)—it signals bias and invites legal risk.
Write every note as if a third party (judge, investigator, or opposing counsel) will read it without any context.
Timeliness matters: Document within 24 hours to avoid claims of retaliation or pretext.
Include the employee’s explanation, policy references, and next steps to demonstrate fairness.
Episode Highlights & Examples
What Good Documentation Looks Like
Use concrete, observable facts: dates, times, locations, exact behaviors, witnesses, and outcomes.
Structure notes with the STAR method (Situation, Task, Action, Result).
Strong Example – Attendance Issue“On January 15, 2026, John arrived at 9:45 AM (scheduled start: 8:00 AM), without prior notification. This is the third unexcused late arrival in the past two weeks (previous dates: January 3 and January 10). I met with John at 10:00 AM. He stated traffic was heavy. I reminded him of the attendance policy (reviewed in onboarding on [date]) and offered flexible start time coaching if needed. Next occurrence may result in formal discipline.”
What Ruins Credibility
Subjective/judgmental words: “lazy,” “insubordinate,” “bad attitude,” “not a team player.”
Exaggerations: “always late,” “never completes work.”
Late write-ups: Writing notes weeks or months later looks like pretext.
Emotional or inflammatory language: “This is unacceptable behavior,” “You should know better.”
Weak Example – Performance Issue“Sarah has a terrible attitude and is always slacking off. She’s lazy and doesn’t care about the team.” → This version is pure opinion and would immediately raise red flags in any investigation.
Writing for a Third Party
Ask yourself: Does this note stand alone? Would it survive EEOC review or deposition?
Strong Discipline Example – Safety Violation“On February 5, 2026, at 2:30 PM in the warehouse, Employee Tyra Simpson was observed not wearing required PPE (hard hat and safety glasses) while operating forklift, per company safety policy (Section 4.2, trained on [date]). Witness: Supervisor Sarah Herman. I spoke with Employee Tyra at 3:00 PM; they acknowledged forgetting. I provided refresher training and issued verbal warning. Further violations will result in written warning or suspension.”
Coaching Tips for Managers & Investigators
Document the same day—ideally within 24 hours.
Use this checklist before finalizing notes:
Is it timely?
Are all facts verifiable (dates, witnesses, documents)?
Have I avoided opinions, absolutes, or emotional language?
Did I include the employee’s side of the story?
Does it reference the specific policy and outline clear next steps?
Train teams to write as if the note will be read by someone who has never met the employee.
Closing Thought If your documentation doesn’t clearly tell the story, someone else will—whether that’s an employee’s attorney, an EEOC investigator, or a judge. Bulletproof records protect your decisions, promote fairness, and help employees improve.
Resources 
Book:How to Conduct Internal Investigations: A Practical Guide for Human Resource ProfessionalsAvailable now on AmazonThis book provides step-by-step guidance, real-world examples, and best practices for conducting defensible workplace investigations.
Upcoming Virtual Workshop:How to Conduct Internal Investigations: A Practical Workshop for HR ProfessionalsFebruary 17–1811:00 AM – 5:00 PM ETLive, 2-day virtual format
This hands-on workshop is designed for HR professionals who want practical tools—not theory. We cover intake, planning, interviews, documentation, credibility assessments, and investigation findings, with real-world scenarios throughout.
If you’re responsible for handling internal investigations—or advising leaders on discipline and terminations—this is exactly the type of issue we work through in my upcoming two-day virtual investigations workshop, How to Conduct Internal Investigations: A Practical Workshop for HR Professionals, happening February 17-18 from 11 to 5 Eastern.
We focus on real situations and how to investigate them in a way that holds up under scrutiny.
And if you’re looking for a practical reference you can keep on your desk, my book, How to Conduct Internal Investigations: A Practical Guide for Human Resource Professionals, is available on Amazon and walks you through the investigation process step by step.
Subscribe & Connect
If you found this episode helpful, be sure to subscribe, rate, and share The HR Investigations Podcast with a colleague who handles employee relations or investigations.
New episodes drop regularly with practical guidance for HR professionals navigating complex workplace issues.
 

Attendance policies don’t fail investigations—enforcement does.
In this episode of The HR Investigations Podcast, we take a closer look at call-in policies, no-call/no-shows, and job abandonment—three areas where employers frequently get it wrong. Using real-world investigation examples, we unpack how inconsistent enforcement, undocumented exceptions, and policy shortcuts often become the focus of claims.
If your attendance policy exists on paper but isn’t enforced consistently, this episode will help you identify red flags before they turn into liability.
What You’ll Learn in This Episode
Why call-in policies still matter from an investigation standpoint
The critical difference between a no-call/no-show and job abandonment
Common mistakes employers make when declaring job abandonment
How inconsistent enforcement undermines otherwise solid policies
Investigator red flags that signal enforcement—not policy—is the real issue
What should happen instead to protect the organization
Key Takeaways
A no-call/no-show is a policy violation—not automatic job abandonment
Job abandonment is a process, not a conclusion
Texts and informal workarounds weaken enforceability
Supervisor inconsistency creates favoritism and credibility risks
Documentation and clarity are what make policies defensible
Investigator Red Flags Discussed
“It depends on the supervisor”
Informal exceptions without documentation
No outreach attempts before declaring abandonment
Policies no one can explain or consistently apply
Discipline decisions that vary by department or manager
Resources 
Book:How to Conduct Internal Investigations: A Practical Guide for Human Resource ProfessionalsAvailable now on AmazonThis book provides step-by-step guidance, real-world examples, and best practices for conducting defensible workplace investigations.
Upcoming Virtual Workshop:How to Conduct Internal Investigations: A Practical Workshop for HR ProfessionalsFebruary 17–1811:00 AM – 5:00 PM ETLive, 2-day virtual format
This hands-on workshop is designed for HR professionals who want practical tools—not theory. We cover intake, planning, interviews, documentation, credibility assessments, and investigation findings, with real-world scenarios throughout.
If you’re responsible for handling internal investigations—or advising leaders on discipline and terminations—this is exactly the type of issue we work through in my upcoming two-day virtual investigations workshop, How to Conduct Internal Investigations: A Practical Workshop for HR Professionals, happening February 17-18 from 11 to 5 Eastern.
We focus on real situations and how to investigate them in a way that holds up under scrutiny.
And if you’re looking for a practical reference you can keep on your desk, my book, How to Conduct Internal Investigations: A Practical Guide for Human Resource Professionals, is available on Amazon and walks you through the investigation process step by step.
Subscribe & Connect
If you found this episode helpful, be sure to subscribe, rate, and share The HR Investigations Podcast with a colleague who handles employee relations or investigations.
New episodes drop regularly with practical guidance for HR professionals navigating complex workplace issues.

Attendance Is the First Red Flag
Episode Description:Attendance problems rarely start with a termination—but they almost always end with one if ignored. In this episode of The HR Investigations Podcast, Natalie Ivey explains why attendance issues are often the earliest indicator of deeper workplace problems. From chronic absenteeism to inconsistent enforcement, this episode shows how early patterns can escalate into investigations and why HR intervention matters before it’s too late.
Key Topics Covered:
Attendance as both a performance and conduct issue
Recognizing patterns versus isolated incidents
The cost of unchecked absenteeism for operations, morale, and compliance
Why HR often waits too long to address attendance problems
How attendance records become critical evidence in investigations
Investigations Angle:
Early documentation can prevent disputes later
Attendance records often become Exhibit A in investigations
What to track, how to document, and what not to include
Who Should Listen:
HR professionals and employee relations specialists
Supervisors and managers
Business owners and operations leaders
Workplace investigators
Key Takeaway:Early, consistent attention to attendance sets the stage for defensible HR decisions—and fewer investigations down the road.
Resources & Links:
Workshop Registration: Registration Link: https://www.rpchr.com/event/internal-investigations-virtual-event
 Join Natalie’s 2-day virtual investigations workshop and earn HRCI or SHRM credits
Book: How to Conduct Internal Investigations: A Practical Guide for HR Professionals
Natalie Ivey, MBA, SPHR, SHRM-SCP
Founder & CEORPC Human Resources1616 Concierge Boulevard1st FloorDaytona Beach, FL 32117
Office: (800) 517-7129 Ext. 700
Mobile: (561) 901-9290
Natalie@rpchr.com
Rpchr.com | HR-investigations.comState of FL PI Agency Lic. #A3500136State of FL PI Lic. #C3300513

Episode Title: When a Subject Requests an Attorney: Handling HR Investigations Legally and Professionally
Episode Summary:What should you do when a subject in an HR investigation says, “I want to have my attorney present”? In this episode, Natalie A. Ivey explains how to respond professionally, maintain investigation integrity, and protect your organization. Learn practical tips for handling requests, explaining company policy, offering alternatives, and documenting the process.
What You’ll Learn in This Episode:
The legal context of attorney requests in workplace investigations
How to respond professionally and calmly
Alternatives to having an attorney present
Best practices for conducting interviews and documenting requests
Resources & Links:
Resources & Links:
How to Conduct Internal Investigations – Book & Toolkit
https://www.linkedin.com/in/natalieivey/
https://www.rpchr.com/event/internal-investigations-virtual-event-november

When Managers Harm: Investigating Allegations of Mental Health Impact
Episode Summary:Employees are increasingly raising concerns that managers are harming their mental well-being. But how should HR respond? In this episode of The HR Investigations Podcast, Natalie A. Ivey walks you through how to investigate complaints that a manager is “creating mental health issues” for their team. Learn how to focus on observable behavior, conduct fair interviews, analyze findings, and make recommendations that protect employees while supporting organizational culture.
What You’ll Learn in This Episode:
Why HR should focus on behavior, not diagnoses
How to conduct intake interviews around sensitive complaints
What data and witnesses to consider in the investigation
How to analyze credibility and identify patterns of behavior
Recommendations HR can make to address toxic leadership
Resources & Links:
Resources & Links:
How to Conduct Internal Investigations – Book & Toolkit
https://www.linkedin.com/in/natalieivey/
https://www.rpchr.com/event/internal-investigations-virtual-event-november

Episode Summary:Bullying in the workplace isn’t always unlawful, but it is always harmful. In this episode of The HR Investigations Podcast, host Natalie A. Ivey breaks down how to handle investigations into bullying allegations. From intake to interviews, evidence analysis to follow-up, you’ll learn a structured process for responding to complaints with fairness and consistency.
What You’ll Learn in This Episode:
The difference between bullying and unlawful harassment
What questions to ask during intake
Best practices for interviewing complainants, respondents, and witnesses
How to analyze credibility and identify behavioral patterns
Recommendations HR can make after findings are complete
Resources & Links:
How to Conduct Internal Investigations – Book & Toolkit -
Check out Natalie’s new book here
https://www.linkedin.com/in/natalieivey/
https://www.rpchr.com/event/internal-investigations-virtual-event-november